The notice, including the board of directors’ and the nomination committee’s proposals, is attached to this press release. The notice is also available on Avanza’s website at https://investors.avanza.se/en/corporate-governance/agm/annual-general-meeting-2021/.
Information about the decisions by the general meeting will be disclosed on Tuesday 30 March 2021, as soon as the outcome of the postal voting has been compiled.
A separate online information meeting for the shareholders will be held on Thursday 25 March 2021, at which, among other items, the company's managing director Rikard Josefson and chairman of the board of directors Sven Hagströmer will participate. At the information meeting for the shareholders, Avanza's managing director will give a speech and there will be an opportunity to ask questions. More details about the information meeting for the shareholders can be found at https://investors.avanza.se/en/corporate-governance/agm/annual-general-meeting-2021/.
The right to participate in the general meeting
Shareholders who wish to participate in the general meeting must be recorded in the share register maintained by Euroclear Sweden AB on Monday 22 March 2021, and must give notice of their attendance by submitting a postal vote in accordance with the instructions set out under the heading “Postal voting” below in such manner that the postal vote has been received by Euroclear Sweden AB on Monday 29 March 2021, at the latest.
Please note that notification to the general meeting can only be made through postal voting.
To be entitled to participate in the general meeting, shareholders with nominee-registered shares through a bank or other nominee must register their shares in their own name with Euroclear Sweden AB (so-called voting rights registration). Shareholders requesting such registration should notify their nominee well in advance of Monday 22 March 2021. Voting rights registration that has been requested by the shareholder at such time that the registration has been completed by the nominee no later than on Wednesday 24 March 2021 will be taken into account in the preparation of the share register.
Shareholders may exercise their voting rights at the general meeting by voting in advance, so called postal voting in accordance with the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations. A special form should be used for the postal voting. The postal voting form is available on Avanza's website https://investors.avanza.se/en/corporate-governance/agm/annual-general-meeting-2021/.
A completed and signed postal voting form can be submitted by post to Avanza Bank Holding AB, “AGM”, c/o Euroclear Sweden AB, Box 191, 101 23 Stockholm, Sweden or by e-mail to GeneralMeetingService@euroclear.com. A completed form must be received by Euroclear Sweden AB on Monday 29 March 2021, at the latest. Shareholders who are natural persons may also, on or before Monday 29 March 2021, cast their votes electronically through verification with BankID via Euroclear Sweden AB’s website https://anmalan.vpc.se/EuroclearProxy.
The shareholder may not provide any other instructions than marking the response alternatives in the postal voting form. If the shareholder has included special instructions or conditions, or supplemented or amended the pre-printed text, the postal vote will be invalid. Further instructions and terms are set out in the postal voting form and on https://anmalan.vpc.se/EuroclearProxy.
In the postal voting form, the shareholders may request that a resolution on one or several of the matters on the proposed agenda below should be deferred to a so-called continued general meeting, which cannot be conducted solely by way of advance voting. Such continued general meeting shall take place if the general meeting so resolves, or if shareholders with at least one tenth of all shares in the company so request.
If you have any questions, please call +46 (0)8 402 90 18.
If a shareholder submits its postal vote by proxy, a written and dated power of attorney signed by the shareholder must be attached to the postal voting form. Power of attorney forms are available on Avanza's website at https://investors.avanza.se/en/corporate-governance/agm/annual-general-meeting-2021/. If the shareholder is a legal entity, a registration certificate or another authorisation document must be attached to the form.
Processing of personal data
Personal data collected from the share register, the notification to participate in the annual general meeting and information regarding representatives and proxies will be used for registration, preparation of voting register for the annual general meeting and, if applicable, the minutes from the annual general meeting. For information regarding the process of personal data in connection with the annual general meeting please see the integrity policy on Euroclear Sweden AB's website https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.
The proposals for resolutions are set out in the notice attached to this press release.
Shareholders' right to request information
The board of directors and the managing director shall, if a shareholder so requests and the board of directors considers that such may take place without significant harm to the company, provide information regarding any circumstances that may affect the assessment of a matter on the agenda. Written requests to receive such information should be received by the company ten days before the general meeting, i.e., on Saturday 20 March 2021, at the latest, and can be sent to Avanza Bank Holding AB (publ), Box 1399, 111 93 Stockholm or by e-mail to firstname.lastname@example.org. Requested information will be made available on the company's website www.avanza.se/ir and at the company's office on Regeringsgatan 103 in Stockholm on Thursday 25 March 2021, at the latest. The information will also be sent to the shareholder who requested it and provided his or her address.
The annual report and the auditor's report, the statement by the auditor pursuant to Chapter 8, Section 54 of the Swedish Companies Act, the complete proposals of the board of directors in accordance with the above, and the board of directors’ statement regarding the dividend proposed will be available at the company's office no later than on Tuesday 9 March 2021 and will be sent to those shareholders who so request. All documents will also be available, as of the same date, on the company’s website www.avanza.se/ir.
Details of number of shares, votes and holding of own shares
The total number of shares and votes in the company on the date of issue of this notice was 154,954,010. All shares issued are ordinary shares. The company owns none of its own shares.
Stockholm in February 2021
The Board of Directors of Avanza Bank Holding AB (publ)
The notice in its entirety is attached to this press release.
For further information, please contact:
Sofia Svavar, Head of Investor Relations
+46 (0)70 761 80 53